Managing accounts payable (AP) efficiently is critical for business growth. Acumatica, a cloud-based ERP system, offers a strong foundation for financial management, including built-in AP automation features. However, its native AP capabilities can fall short of delivering full automation.
That lack of automation creates unnecessary friction. Finance teams struggle with inefficient manual processes and limited visibility, causing bottlenecks that impact cash flow and vendor relationships.
That’s where automating your AP process can make all the difference by providing seamless invoice-to-pay workflows and integrated payments capabilities.
This blog explores how to extend Acumatica’s functionality with the right payment automation tools, what benefits you can expect, and why choosing the right solution can transform your entire AP operation.
Key takeaways
- Acumatica offers a solid AP foundation, but lacks end-to-end automation, and integrated payments capabilities.
- An integrated payables solution enables Acumatica users to streamline finance operations, support compliance, and improve fraud protection.
- MineralTree seamlessly integrates with Acumatica to provide integrated payment capabilities for end-to-end AP automation.
What is Acumatica, and how does it support AP processes?
Acumatica is a cloud-based ERP platform designed for businesses seeking flexibility and scalability in their operations. Within its financial management suite, Acumatica includes accounts payable features that allow users to manage vendor invoices, schedule and process payments, and maintain audit trails.
Acumatica includes AP features such as AI-powered invoice capture from emails or PDFs, three-way matching of invoices with POs and receipts, and customizable approval workflows. However, these capabilities may be limited in depth and scalability.
How does AP automation work in Acumatica?
AP automation in Acumatica streamlines invoice capture, approval, and payment processes to reduce manual work, prevent errors, and improve visibility into cash flow. And, as mentioned above, Acumatica includes AP features such as:
- AI-powered invoice capture from emails or PDFs
- Three-way matching of invoices with POs and receipts
- Customizable approval workflows
However, Acumatica lacks integrated payment execution and robust sync capabilities, which are essential for a truly end-to-end automated AP lifecycle. An external solution like MineralTree can help execute payments after invoices are approved and address these gaps.
With a secure, two-way file-based sync, MineralTree pulls posted invoice data from Acumatica, enables payment selection and approval within a centralized platform, and issues payments via ACH, check, or virtual card without requiring manual handoffs. Posted payments are then synced back into Acumatica, maintaining it as the system of record.
Enhancing Acumatica with integrated payments can extend your native capabilities to a fully automated, end-to-end AP solution.
Pro tip: MineralTree payments for Acumatica handles payments only, so it’s recommended that users pair MineralTree with Acumatica’s full AP automation capabilities by purchasing add-on options. Users can purchase in increments of either 5,000 or 25,000 extra pages.
What are the benefits of automating AP in Acumatica?
Integrating Acumatica with an integrated payables solution reduces manual errors and improves the accuracy of your financial records while easing the day-to-day workload for finance teams.
For instance, when you replace separate workflows for each payment rail with a single, automated payments workflow and reduce reliance on paper checks, payments are processed much faster and payment timing becomes more predictable.. As a result, your organization is less likely to miss payment deadlines that result in late fees and may even be able to take advantage of more early payment discounts.
Integrated payables solutions also provide additional dashboards and tracking tools that enhance oversight and control, allowing finance teams to monitor payment status, respond faster to vendor inquiries, and manage cash flow more effectively. Automated recordkeeping also improves audit readiness by organizing documentation in a clear, easily retrievable manner.
Key considerations when choosing an integrated payables solution for Acumatica
When evaluating an integrated payables solution for Acumatica, focus on how each feature contributes to a more efficient and streamlined AP process. The following five considerations are especially important to ensure long-term value:
1. Seamless integration
A strong integrated payables solution should be able to securely sync with your Acumatica environment. For example, with MineralTree, invoices sync from Acumatica to the platform prior to payment, then payments made with MineralTree sync back to Acumatica so that it can remain the single source of truth for AP. This enables Acumatica to remain the system of record while allowing users to manage approvals and execute payments.
2. Integrated Payment Capabilities
Prioritize solutions that include integrated payment rails. This allows you to initiate and manage payments — whether ACH, check, or virtual card — directly within the same system used for invoice capture and approval, eliminating manual handoffs and ensuring a seamless, efficient workflow.
3. 3. Visibility and ROI tracking
Look for a solution that provides real-time visibility into your payments through dashboards. These tools help your team monitor transaction status, track approvals, and quickly identify any delays. Built-in reporting capabilities should allow you to measure ROI by highlighting cost savings, cash flow improvements, and productivity gains over time.
4. Security and compliance
Strong internal controls and compliance support are essential to minimize risk and ensure regulatory adherence. Look for features like audit logs, role-based access, secure data exchange protocols, and support for regulatory frameworks such as the Payment Card Industry Data Security Standard (PCI DSS) and Service Organization Control 2 (SOC 2).
5. Scalability
It’s important to choose a platform that can grow with your business and adapt to increasing transaction volumes or organizational complexity. The solution should accommodate new entities, payment methods, or approval structures without requiring major reconfiguration.
How MineralTree’s integrated payables solution can support Acumatica
MineralTree delivers an advanced integrated payables solution with easy integration that’s built to work with systems like Acumatica. With MineralTree, you can extend Acumatica’s native capabilities through secure payment execution across virtual card, ACH, or automated check, all in a user-friendly interface.
Implementation is fast, and the system is designed to scale as your business grows. Discover the possibilities for yourself — contact MineralTree to learn more.
AP automation solutions for Acumatica FAQs
1. Can Acumatica automate accounts payable?
Acumatica offers basic AP features, including invoice capture, approvals, 3-way matching and payment scheduling. However, it does not offer end-to-end automation with integrated payables across virtual card, ACH, or check.
2. How does MineralTree integrate with Acumatica?
MineralTree integrates with Acumatica through a secure, file-based connection that synchronizes payments made in MineralTree back to Acumatica. This integration ensures consistency between systems and allows for smooth AP workflows from invoice intake to payment completion.
3. What data syncs between Acumatica and MineralTree?
MineralTree’s integration supports two-way syncing of vendor records, posted invoice summaries, applied credits , and posted payment data. This synchronization ensures both systems reflect the same information and enables accurate financial reporting.
