Case Studies
MineralTree for Non-Profits
AP Automation Delivers Critical Cost Savings to Non-Profits
Imagine if you could save a lot of money in back-office Accounts Payable operations, and improve your efficiency at the same time. You can do that right now with MineralTree’s AP automation solution. In an industry where every penny counts, MineralTree helps non-profits automate their end-to-end AP process to reduce costs, paper invoices, and time-consuming manual processes. What does that mean for you? You can run AP operations more effectively and efficiently, and most importantly, free up funds that can be used to further the goals of your mission.
The transparency and reporting to manage expenses and reduce costs
MineralTree provides visibility across expenses so you can see where your money is actually going and manage it better. With our enhanced reporting and analytics, you can analyze spend according to supplier, category or other criteria to identify areas where you could cut expenses or find savings, such as through negotiating volume discounts.
Paying on time is easy
With efficient, automated processes, lost invoices, payment delays, or waiting for approvals are things of the past. You no longer have to worry about delays causing late payments and penalties. As an added benefit, now that you can easily manage your payments, you have the flexibility to take advantage of early-payment discounts.
Efficient processes reduce admin burden
If you’re like most non-profits, you receive lots of paper invoices, and have to manually enter the data into your accounting system. Not only is it a waste of time, but it burdens your AP staff and ends up costing you money. Our automated workflow manages the process from invoice capture and approval to payment, freeing up your staff to take on higher value activities.
Say goodbye to errors
Manual processes inevitably lead to duplicate payments or other errors, which take even more time to fix. Our automated system not only helps you avoid these errors, but it also helps protect you against fraud, which is a growing concern among all types of organizations.
You can pay any way
MineralTree provides a single workflow that allows you to easily pay your suppliers any way you’d like – by check, ACH, wire or virtual card. Just choose the payment option with a click and the system handles the rest. You can even use MineralTree’s virtual card to earn cash-back rebates that offset the cost of the software.
Our Non-Profit Clients Have Found That Our AP Automation Makes a World of Difference
Positive Coaching Alliance, a national non-profit focused on transforming the culture of youth sports, turned to MineralTree’s Invoice-to-Pay automation to provide visibility across all its locations as well as eliminate paper and increase efficiency. The end result: In addition to significantly reducing invoice and payment processing time, the non-profit was able able to reduce costs and gain critical visibility into expenses.
“MineralTree Invoice-to-Pay is a state-of-the-art solution that cut the time we spend on processing invoices and executing payments in half. If we didn’t have MineralTree I don’t know how we’d survive and navigate the growth we expect as a company over the next five years.”
– Cathie Whalen, Chief Financial Officer, Positive Coaching Alliance
You might be wondering...
Will MineralTree integrate with my ERP?
We seamlessly integrate with hundreds of ERPs and Accounting Systems, including Oracle (NetSuite, EBS, ERP Cloud, JDE, PeopleSoft); SAP; QuickBooks (Desktop, Online); Microsoft Dynamics (Business Central, Great Plains, Finance & Operations); and Sage (Intacct, 50, 100). We make sure every data point, transaction, approval, and payment syncs with your ERP so everything runs smoothly.
Can the system help us meet our regulatory needs?
You can build in rules to comply with regulatory requirements, and the transparency of the AP system, its enhanced analytics and full audit trail lets you see where every dollar is going.
What is the ROI of MineralTree?
By streamlining processes and reducing a large amount of manual work, you will capture savings right away, in a little as 1-2 months. In addition, you’ll not only save on late fees, but also be able to take advantage of early payment discounts, and with the visibility you gain, be able to negotiate better contracts with suppliers. All of these savings enable you to benefit from rapid ROI.
Can we configure our own invoice approval rules?
Our AP automation solution was designed for flexibility, so you can handle invoice approvals in the way that works best for your organization. You can easily configure your invoice approval rules, and accommodate individual subsidiary needs. Your dedicated implementation manager will guide you through that process to make sure the platform is set up exactly how you need it.
