Lunch and Learn: Total AP for QuickBooks | Tuesday, May 12, 2026 at 1:00 PM ET
Increase efficiency, reduce costs, and take control over your cash flow with TotalAP
MineralTree TotalAP is an accounts payable automation solution that turns manual AP workflows into automated invoice capture, approvals, and optimized payments—easily integrated with your ERP.
Streamline your AP workflows from invoice to payment with an accounts payable automation solution so you can close faster, reduce risk, and stay fully aligned with the accounting system you already know. Plus, get more time back in your day to focus on what matters most.
- Reduce or eliminate slow, paper-based workflows to improve AP efficiency
- Minimize the risk of errors, fraud, exceptions, and compliance issues
- Gain additional visibility into liabilities and improve cash forecasting
- Strengthen vendor relationships with predictable, on-time payments
Learn how TotalAP works 
Real results from finance teams who transformed accounts payable with MineralTree TotalAP
TotalAP provides just the right amount of automation while keeping you in control
Whether you need more efficient invoice workflows, predictable on-time payouts, or end-to-end AP automation, TotalAP adapts to meet your needs.
Invoices
- Invoice capture
- Invoice approval
- AP analytics
Payments Only
- Payment authorization
- Payment optimization
- AP analytics
Invoice to Pay
- Invoice capture
- Invoice approval
- Payment authorization
- Payment optimization
- AP analytics
How TotalAP transforms your accounts payable workflows with automation
Invoice capture
Cut clutter and speed AP with automated invoice capture that scales with growth; Optical character recognition (OCR) and human validation to deliver up to 99% accuracy.
Invoice approvals
Invoices are routed via email to approvers based on your rules, with automated reminders and in-app collaboration to prevent bottlenecks.
Payment controls
Role-based access, dual approvals, duplicate detection, invoice flags, two-factor authentication, and Positive Pay help reduce the risk of fraud.
Payment optimization
Our expert-led team can analyze your current payment mix and provide a detailed report uncovering hidden effort, costs, and risk.
Reconciliation & reporting
Direct-debit payments make it easy to match payments with bank statements; dashboards and reports boost visibility, forecasting, and close.
How TotalAP transforms your accounts payable workflows with automation
Invoice capture
Invoice capture
Cut clutter and speed AP with automated invoice capture that scales with growth; Optical character recognition (OCR) and human validation to deliver up to 99% accuracy.
Invoice approvals
Invoice approvals
Invoices are routed via email to approvers based on your rules, with automated reminders and in-app collaboration to prevent bottlenecks.
Payment controls
Payment controls
Role-based access, dual approvals, duplicate detection, invoice flags, two-factor authentication, and Positive Pay help reduce the risk of fraud.
Payment optimization
Payment optimization
Our expert-led team can analyze your current payment mix and provide a detailed report uncovering hidden effort, costs, and risk.
Reconciliation & reporting
Reconciliation & reporting
Direct-debit payments make it easy to match payments with bank statements; dashboards and reports boost visibility, forecasting, and close.
See TotalAP in action and learn how AP automation can adapt to your business needs.
Built to integrate with modern cloud ERPs or on-premise accounting systems
API Connections
Connect directly to your ERP with two-way sync and fast implementation
- Sage Intacct
- QuickBooks
- NetSuite
- Microsoft Dynamics GP
File Connect
Automate two-way CSV sync with your ERP; supports a range of on-premise systems
- Sage 50
- Acumatica
Don’t see your ERP? We can still help you. Contact us.
FAQs about TotalAP
Does TotalAP support multi-entity accounting environments?
Yes, TotalAP is built to handle native multi-entity accounting in Oracle NetSuite or Sage Intacct, with top-level sync. TotalAP also supports multiple company setups for Intuit QuickBooks, Microsoft Dynamics GP, Xero, and systems utilizing File Connect integration. Request a demo for more details.
How does TotalAP integrate with our accounting system?
TotalAP integrates directly with QuickBooks (Online and Desktop), Sage Intacct, Oracle NetSuite Microsoft Dynamics GP, and Xero using native APIs or dedicated connectors. It can also integrate with several niche or on-premise accounting systems (e.g., Sage 50, Acumatica) using File Connect, our CSV file-based sync for accounting systems with import/export support. Either method maintains a single source of truth, eliminates duplicate data entry, and significantly reduces reconciliation effort. Our 2-way integrations ensure invoices and payment status flow bi-directionally, keeping your month-end clean and predictable. Additional details on supported sync features are available on our Integrations page.
How long does implementation take, and how quickly can we go live?
Implementation time varies based on your accounting system and the complexity of your environment (e.g., size of your vendor file, number of entities or companies). On average, implementations take 4 weeks from kickoff meeting to first payment. This includes time for payment analysis and optimization, integration, payment onboarding, testing, and training.
We can also move as fast as you need—some clients are fully onboarded in as little as 2-3 weeks. Oftentimes you can start paying invoices in TotalAP before invoice workflows are fully ramped up.
How is TotalAP priced, and what kind of ROI should I expect?
TotalAP pricing includes one-time setup fees, an annual platform fee, and monthly usage fees for invoice capture, ACH payments, and check payments. Additional integration fees may also apply based on your accounting system, banking setup, and onsite training needs.
MineralTree’s payment optimization managers will provide a detailed payment optimization projection based on your current spend patterns. The report estimates your company’s anticipated cost savings (beyond workflow efficiency gains) from switching to digital payments and utilizing virtual cards with cash back rebates for eligible transactions.
How does MineralTree keep our AP and payments data secure and compliant?
MineralTree implements best-in-class security at the platform level to securely process payments and store your data. Our security policies and platform are regularly audited to ensure compliance with some of the strictest standards, including Sarbanes-Oxley (SOX), SOC 1 Type 2, SOC 2 Type 2, and SOC2+/HIPAA. In addition, our payments platform is certified PCI DSS Level 1 compliant. On top of these certifications, MineralTree maintains compliance with the European regulations contained within GDPR.
If you’re working on an internal audit or security questionnaire for your vendors, MineralTree can provide documentation supporting these audits typically within 7-10 business days once requested. Your MineralTree sales representative can provide a detailed Security Overview and additional information on security audits upon request.
