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MineralTree Saves Frey Pet Hospital Time and Money by Automating Accounts Payable

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Frey Pet Hospital is a leading veterinary practice dedicated to quality animal care in Cedar Rapids, Iowa. It’s been providing critical veterinary services and advanced treatment plans for more than 50 years and its state of the art facility was honored nationally in 2013 for its design and emphasis on client and patient comfort.

Frey delivers this level of excellence through a dedicated staff that truly loves the animals it serves, and with a very small team running clinic operations always looks for ways to improve efficiency. The hospital identified its Accounts Payable (AP) process as a critical but time-consuming tasks that could be improved to save time and money. Hospital Administrator, Nichole Gabridge, was spending endless hours making more than 100 payments each month to vendors that provided supplies for the facility to function – time that could be spent on more strategic tasks.

The Solution: MineralTree Invoice-to-Pay

Each week, Nichole was responsible for recording invoices, reconciling accounts, selecting what bills to pay, signing checks, stuffing and stamping envelopes, and mailing them out. It was a very manual and inefficient process that drained Nichole’s valuable time and cost the hospital money. She knew there had to be a better way and turned to the hospital’s bank for help. The bank recommended MineralTree Invoice-to-Pay, which integrated seamlessly with Frey’s accounting platform, QuickBooks, and eliminated the time spent on printing checks, stuffing envelopes and mailing payments.

The Benefits: More Time & More Money

With capabilities like bi-directional integration with QuickBooks, MineralTree Invoice-to-Pay has drastically improved the AP process for Frey Pet Hospital. Invoices are now automatically captured and entered into QuickBooks before being routed electronically through proper approvals that can be made anywhere, and on any device. After final approval, payments are automatically executed and from Frey’s bank.

“Each check, without adding in postage, the envelope, or my time, was costing us $2.00 to print,” explains Gabridge. By eliminating paper processes and the associated costs, the hospital is saving thousands of dollars a year. But more importantly, it’s saving resources that can be dedicated back towards its core mission of providing the highest quality pet care.

Want to read the full story? View the complete case study online here.

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